# Timesheets: approve the hours of staff paid by the hour

Version 1.54.0, released 2026-10-18. Source: https://vektortms.com/releases/timesheets-and-hourly-pay

> Set office staff to hourly pay with their overtime rule, let them submit their week, and approve it in one Timesheets queue that shows the weeks needing a look first.

![Timesheets: approve the hours of staff paid by the hour](https://storage.googleapis.com/vektor-public-storage/changelog/05e9019e-eb5e-4e04-86fc-052619f5bb68.webp)

Office staff paid by the hour now have weekly timesheets. Each person enters and submits their week, and you review and approve it under **Settings > Driver pay > Timesheets**, with overtime counted under the rule you chose for them.

## Add your office staff

Open **Settings > Driver pay > Cycles**, choose **Staff cycles** and press **New staff cycle**, for example **Weekly**. On the new cycle's **People** tab press **Add people**, choose **Company users**, select the people who will enter their hours and press **Add to the cycle**.

## Make them hourly

![A pay profile set to Hourly, with the work state and the overtime rule their hours are counted under.](https://storage.googleapis.com/vektor-public-storage/changelog/cb941630-cb9e-406b-8a83-8c0f37bd0080.webp "A pay profile set to Hourly, with the work state and the overtime rule their hours are counted under.")

Open **Settings > Driver pay > People & classification** and click a person. Press **Change from a date…**, choose **Employee**, set **Overtime** to **Eligible** and **Pay basis** to **Hourly**. Pick their **Work state** and **Overtime rule**: **Weekly 40 hours**, or **California daily** for someone who works in California. Press **Save**.

## They enter their hours

Each person opens **Settings > Driver pay > My hours**, enters the hours for each day of the week, ticks the statement that the hours are true and complete, and presses **Submit for approval**. A week you send back shows them your message, and they submit it again from the same page.

## Review the week

Open **Settings > Driver pay > Timesheets**. The week opens on **Needs attention**, so weeks with something to check come first, such as a day over 14 hours. The other tabs count the weeks that are **Ready to approve**, **Not submitted** and **Approved**, and the arrows next to the title move between weeks.

![A day over 14 hours is flagged, so you look at it before you approve the week.](https://storage.googleapis.com/vektor-public-storage/changelog/50e7422d-f720-4a72-a522-3387b6788378.webp "A day over 14 hours is flagged, so you look at it before you approve the week.")

Click a person to see their week day by day, with regular and overtime hours. **Approve** approves it, **Return** sends it back with a reason and a message, and **Edit** corrects an entry with a reason. Nobody can approve their own week, and the letter on each button is its keyboard shortcut.

## Approve the clean weeks at once

![An approved week: every person's regular and overtime hours on the Approved tab.](https://storage.googleapis.com/vektor-public-storage/changelog/e596fbe2-a480-4ad5-8cbc-ed71946764be.webp "An approved week: every person's regular and overtime hours on the Approved tab.")

**Approve all clean** approves every week with nothing to check in one go, and lists any week it skipped and why. Approved weeks move to the **Approved** tab with their full history.

Admins can use Timesheets right away. For anyone else, turn on the timesheet permissions for their role under **Settings > Roles**.