Office staff paid by the hour now have weekly timesheets. Each person enters and submits their week, and you review and approve it under Settings > Driver pay > Timesheets, with overtime counted under the rule you chose for them.
Add your office staff
Open Settings > Driver pay > Cycles, choose Staff cycles and press New staff cycle, for example Weekly. On the new cycle's People tab press Add people, choose Company users, select the people who will enter their hours and press Add to the cycle.
Make them hourly
A pay profile set to Hourly, with the work state and the overtime rule their hours are counted under.
Open Settings > Driver pay > People & classification and click a person. Press Change from a date…, choose Employee, set Overtime to Eligible and Pay basis to Hourly. Pick their Work state and Overtime rule: Weekly 40 hours, or California daily for someone who works in California. Press Save.
They enter their hours
Each person opens Settings > Driver pay > My hours, enters the hours for each day of the week, ticks the statement that the hours are true and complete, and presses Submit for approval. A week you send back shows them your message, and they submit it again from the same page.
Review the week
Open Settings > Driver pay > Timesheets. The week opens on Needs attention, so weeks with something to check come first, such as a day over 14 hours. The other tabs count the weeks that are Ready to approve, Not submitted and Approved, and the arrows next to the title move between weeks.
A day over 14 hours is flagged, so you look at it before you approve the week.
Click a person to see their week day by day, with regular and overtime hours. Approve approves it, Return sends it back with a reason and a message, and Edit corrects an entry with a reason. Nobody can approve their own week, and the letter on each button is its keyboard shortcut.
Approve the clean weeks at once
An approved week: every person's regular and overtime hours on the Approved tab.
Approve all clean approves every week with nothing to check in one go, and lists any week it skipped and why. Approved weeks move to the Approved tab with their full history.
Admins can use Timesheets right away. For anyone else, turn on the timesheet permissions for their role under Settings > Roles.
